1. Information for Nationals Requiring a VISA

A short-term visa is required for Chinese and Vietnamese nationals attending the 2025 PRRLA Annual Meeting. Please refer to the following links for visa application procedures.

General information for visas HERE（Ministry of Foreign Affairs of Japan)

■For Chinese nationals
Visas for short-term business affairs /短期商务等签证（单次）
（from “日本国驻华大使馆”)

■ For Vietnamese nationals
Visa nhập cảnh Nhật Bản（from “Đại sứ quán Nhật Bản tại Việt Nam”）

■ For Hong Kong, Indonesia, Macau, Taiwan and Thailand nationals

VISA may be required depending on the passport you have.
Please click HERE for details.

Tohoku University will prepare the 'Letter of Reason for Invitation' and 'Schedule of Stay' for your visa application. Please inform us of this when you register for the annual meeting.

2. Visa-exempt Countries and Regions

Countries / Regions	Visa Information from Japanese embassies
Australia	https://www.melbourne.au.emb-japan.go.jp/itpr_en/consular.html
Canada	https://www.ca.emb-japan.go.jp/itpr_en/visa.html
Hong Kong *	https://www.hk.emb-japan.go.jp/itpr_en/visa.html
Indonesia*	https://www.id.emb-japan.go.jp/itpr_id/visa.html
Macau（Macao)*	https://www.hk.emb-japan.go.jp/itpr_en/visa.html
Republic of Korea	https://www.kr.emb-japan.go.jp/visa/visa_doc.html
Singapore	https://www.sg.emb-japan.go.jp/itpr_en/visit.html
Taiwan *	https://www.koryu.or.jp/tw/visa/taipei/
Thailand*	https://www.th.emb-japan.go.jp/itprtop_en/index.html
United Kingdom	https://www.uk.emb-japan.go.jp/itpr_en/index_000025.html
United States	https://www.us.emb-japan.go.jp/itpr_en/travel_and_visa.html

*Countries and regions with some conditions for visa exemption. For more information, click here.

3. Online Immigration Procedures

Visit Japan Web is a service that allows you to complete arrival procedures (immigration, customs) online.

■ Visit Japan Web

https://services.digital.go.jp/en/visit-japan-web/

4. Getting to Sendai

Getting to Sendai typically involves flying into Narita Airport or Haneda Airport, then taking the shinkansen (bullet train) from Tokyo to Sendai. There are also direct flights to Sendai from some countries.

■How to Get to Sendai

https://discoversendai.travel/travel-info/getting-to-sendai/ (City of Sendai)

https://sup.bureau.tohoku.ac.jp/en/pre-arrival-e/access-e/

(International Support Center, Tohoku University)

■JR EAST PASS (Tohoku Area) https://www.jreast.co.jp/multi/en/pass/eastpass_t.html

If you want to travel around the Tohoku region, the JR East Pass is a good option.

If you're only going to be in Sendai, it's cheaper to buy a train ticket just for Sendai.

5. Accommodation in Sendai

For those who wish to stay overnight, Tohoku University can arrange accommodation at Hotel Metropolitan Sendai East, located right next to Sendai Station.

If you would like us to make the arrangements, please apply in the registration form. Tohoku University will handle the reservation, so you do not need to book on your own. However, please note that payment must be made by the guest upon check-in.

■ Hotel Metropolitan Sendai East
Tuesday, October 28 - Friday, October 31

・The fee is 16,900 yen per night, including breakfast and tax.

6. Shuttle Bus Between Sendai Station and the Venue

The shuttle buses will run between Sendai Station East Exit bus stop (near Hotel Metropolitan Sendai East) and the venue, Kawauchi Hagi Hall.

　 ■ Service is available on 29^th and 30^th Oct.

■ The shuttle is available to all attendees, not limited to guests of Hotel Metropolitan Sendai East.

　 ■ If you plan to come to the venue on your own, please refer to the following TU Support video

for directions: How to Get to the Aobayama, Kawauchi, and Katahira Campuses from Sendai

Station

https://www.youtube.com/watch?v=fKmhACaYbz8&t=358s

7. Contact Information

If you have any questions about this travel information, please contact the library.

■Tohoku University Library　lib-prrla-2025@grp.tohoku.ac.jp

■About us: https://www.library.tohoku.ac.jp/en/